Registration and Cancellation Policies

Registering for a Course, Deposits and Final Payments

To register for a workshop or book a sitting, a nonrefundable deposit or full payment is required, respectively. Until I receive the required payment, the workshop or sitting isn’t booked.

Final payments for workshops are due 90 days before the workshop’s start date. Failure to pay the final payment by the due date forfeits your space and nonrefundable deposit.

You should book your travel insurance right after you pay your deposit. See below for more information on travel insurance.

Note: Workshops run through the North House Folk School or other entities where I’m a contract instructor have different cancellation policies. When you register ask about it.

Workshop Cancellation Policy

There are NO EXCEPTIONS TO THIS POLICY, even for medical emergencies. You must cancel your space in writing by email or US mail. For US mail, the date of cancellation is the date that I receive the letter. If you miss a payment without contacting me prior, you are not eligible for a refund or credit.

Holding onto your hotel room until I can transfer it to a potential replacement makes it easier to find a replacement participant for your cancellation.

Cancel 91 days or earlier before the workshop:

  • If you paid the full amount, everything but the nonrefundable deposit is refunded. If your space is NOT filled, the deposit is forfeited. If the space is filled, the nonrefundable deposit becomes a credit. A $200 administration fee will be subtracted from the deposit before it becomes a credit.

90 or fewer days before the workshop:

  • If your space is NOT filled, the entire workshop fee is forfeited. If your space is filled, you’ll receive a credit minus the nonrefundable deposit, which is used as an administration fee.

How credits work:

Credits can be applied to another class, including 1:1 workshops, taken within a year of the original workshop date, or they may be used to purchase prints. Credits may only be used for workshops run through Bryan Hansel Photography LLC. Credits are only usable on the next workshop you register. For example, you may not cancel a second time and have the credit from the first get applied to a third, etc… Credits may not be redeemed for cash.

Travel Insurance and Travel Expenses

I highly recommend purchasing travel insurance for all your travel plans, expenses, and for the workshop fee. You are encouraged to obtain Travel Insurance with Cancel for Any Reason option.

Bryan Hansel Photography LLC is not liable for reimbursement of any travel or other expenses, such as but not limited to nonrefundable or refundable airline tickets, hotel rooms, workshop fees, or other travel expenses, or expenses related to a workshop cancellation or other events. Bryan Hansel Photography LLC is also not responsible for events that prevent you from arriving at the workshop, such as but not limited to weather events, canceled flights, government shutdowns, force majeure events, or other foreseen or unforeseen events and circumstances. Bryan Hansel Photography LLC reserves to right to cancel any workshop. If a workshop is cancelled during the workshop because of illness, no money will be refunded.

You can purchase trip cancellation insurance for as little as $40. Use a site like insuremytrip.com to compare plans against one another. Workshop participants have used Travel Guard in the past. Make sure to get a Cancel for Any Reason upgrade.

What if Bryan Hansel Photography LLC Cancels the Workshop?

Bryan Hansel Photography LLC reserves the right to cancel any workshop. If I cancel the workshop, I’ll do everything I can to reschedule. If I’m unable to accommodate you by rescheduling, you may be eligible for a full refund. Bryan Hansel Photography LLC is not liable for expenses incurred, such as airline tickets, accommodations, other travel expenses, or any other expenses related to a cancellation. We highly recommend purchasing travel insurance.

One-on-one and Private Workshop Cancellations

You may cancel one-on-one and private workshops up to 30 days before the scheduled date and receive a refund minus a 50% administration fee. Any cancellations with fewer than 30 days of advanced notice are nonrefundable.

Sitting Cancellations

You may cancel a sitting up to 30 days before the scheduled date and receive a refund minus a $100 administration fee. Any cancellations with fewer than 30 days of advanced notice are nonrefundable.

What is the weather isn’t perfect?

Weather is dynamic and unpredictable. Workshops go out in all weather conditions such as but not limited to rain, snow, sleet, cool temperatures, hot temperatures, clouds, blue sky days or fog. Bad weather, other than a force majeure event, is not a reason for cancellation nor is it a reason for a refund. Bad weather can make for the most dramatic photos. On night workshops, we hope for clear skies, but partially cloudy skies can be interesting. If we get cloudy skies, we still go out. Clouds are not a reason for cancellation on night workshops. There is no guarantee of clear skies, and if there are clouds there is no refund or rain checks.

We highly recommend purchasing travel insurance.

Government Shutdowns

In the event of a government shutdown that prevents the workshop from visiting any federal lands, I will do my best to find state and local alternatives in the area. Refunds are not available in the event that the government has a shutdown.

Force Majeure

Bryan Hansel Photography LLC may terminate and cancel a workshop as to any Event without liability to Client if a workshop is canceled due to any circumstances beyond the Bryan Hansel Photography LLC’s control, including without limitation severe weather or other acts of God, war, strikes or labor disputes, unforeseen repairs or renovations, embargoes, medical reasons, epidemics and pandemics. In the event Bryan Hansel Photography LLC is unable to fulfill its obligations herein as a result of any such force majeure event, Bryan Hansel Photography LLC shall refund in full all monies paid to Bryan Hansel Photography LLC by the client (except any costs designated as non-refundable or full payments if cancelled after the event has started).

Fitness and Medical

You are responsible for determining your fitness for any trip. Please, understand, that Bryan Hansel Photography LLC assumes no liability for medical care. Bryan Hansel Photography LLC makes the ultimate determination of your fitness to embark upon or to continue a trip. Medical conditions are not considered exceptions to the cancellation policy. Bryan Hansel Photography LLC is not responsible for cancellations due to medical emergencies.

Changes to the Registration and Cancellation Policies

The content of these policies may be altered at any time, at our discretion.